SHEMALABS TECHNOLOGIES LTD

Enterprise Educational Software & Examination Infrastructure • RC: 9618230

Head Office: Kaduna State, Nigeria • Cloud: schools.shemalabs.cloud • Contact: contact@shemalabs.cloud

REF: PROP-2026/SHM-EDU/5CCE7

Date: November 04, 2026

Official Institutional Bid

To:

The Board of Directors & Management

Attention:

The School Proprietor, Board of Governors, Principal, and Directors of Academics

Subject:

Proposal for the Comprehensive Automation of Academic Operations, Hybrid CBT Examination, Dynamic Result Processing, Bursary Accounting & Parent Portal

Dear Esteemed School Leadership,

On behalf of Shemalabs Technologies Ltd, we are honored to submit this implementation proposal for the deployment of ShemAcad™ School Management & Examination Operating System.

Modern educational institutions face escalating operational costs: paper printing expenses for terminal examinations, human errors in grading and broadsheet compilation, delays in school fee debt recovery, and parent friction over misplaced report cards. ShemAcad provides your institution with an all-in-one, unified digital operating system that eliminates paper leakage, automates terminal report cards, streamlines bursary revenue, and connects parents with instant mobile access.

Crucially, ShemAcad features our proprietary Dual-Deployment Architecture: your students take high-stakes examinations 100% offline on your campus local area network (LAN) with zero internet data costs, while all finalized academic and financial records automatically sync to your secure Cloud Mothership whenever connectivity is restored.

Scope of Institutional Modules

The ShemAcad platform encapsulates seven (7) core institutional modules engineered strictly to meet Nigerian (WAEC/NECO/UBEC) and British (Cambridge) educational standards:

Core Module

1. Computer Based Testing (CBT)

High-concurrency exam engine. Runs 100% offline on school Wi-Fi/LAN or online via cloud.

Zero Data Costs: Local campus server eliminates internet failure risks during exams.
Anti-Cheating Engine: Deterministic question & option shuffling per candidate.
Multi-Format Questions: Equations, diagrams, multiple choice & single answer.
Instant Automated Scoring: Instant score compilation directly into the RPS gradebook.

Flagship Engine

2. Result Processing System (RPS)

Automated terminal report cards, broadsheets, and dynamic grading scales.

Dynamic Scales: 5-Tier (A–F), WAEC/NECO (A1–F9), or British Cambridge (A*–F).
3rd Term Cumulative (Zabib Standard): Unified 3-term average & annual ranking.
Affective Domain & Traits: Character, behavioral ratings & psychomotor scores.
Automated Comments: Smart, grammar-perfect remarks for principal & class teacher.

Revenue & Finance

3. Bursary & Fee Accounting

Eliminates cash leakages and gives management 100% visibility over school fees.

Class Billing Schedules: Structured fee templates per class tier and term.
Receipt Generator: Tamper-proof printed receipt slips with verification QR code.
Live Debtor Tracking: Instant list of owing students with outstanding balances.
Daily Cashier Ledgers: Audit trail of every teller transaction and bank deposit.

Academic Assets

4. Book Keeping & Library Module

Complete inventory control over school textbooks, library copies, and learning equipment.

Accession Register: Master digital catalog with ISBN, author, copies & shelves.
Circulation Desk: Fast checkout and check-in to students and academic staff.
Overdue & Defaulter Alerts: Flags unreturned books and calculates loss replacement.
Inventory Valuation: Instant valuation of total institutional library holdings.

Human Resources

5. Staff & HR Recruitment

Professional staff intake, employment contracts, and academic role allocation.

Public Careers Gateway: Branded vacancy listings and applicant intake.
Formal Appointment Letters: Official employment contracts with security watermark.
Staff Onboarding Portal: New teachers submit banking, qualifications & next-of-kin.
Subject & Class Allocation: Direct mapping of teachers to assigned subjects and arms.

Growth & Intake

6. Online Admissions & Inquiries

Eliminates physical admission queues and expands your school's prospective student reach.

24/7 Digital Form: Online application with passport photo upload & verification.
Printable Exam Slip: Branded entrance examination slip with unique reference QR.
1-Click Admission Approval: Converts successful applicants directly into students.
Auto-Generated Reg Numbers: Strictly follows school's registration prefix format.

Parent Relations • 24/7 Self-Service

7. Self-Service Parent Result Portal

Parents check terminal report cards, class rankings, and academic history on their smartphones without school visits.

Zero Password Friction: Instant secure lookup using Student Registration Number and Term selection.
Print-at-Home PDF: High-resolution digital report card ready for direct mobile printing or WhatsApp sharing.
Academic Trends: Parents view historical term progression, CA vs Exam breakdown, and teacher remarks.

Why ShemAcad Stands Apart

Zero-Internet CBT

Examinations continue smoothly even if national or local internet is completely severed.

Zabib 3rd Term Engine

Automated 3-term cumulative averaging, class maximums, and ordinal rankings calculated instantly.

Senior Sub-Arms

Science, Arts & Commercial departmental streaming without database collisions on shared subjects.

4-Stage Deployment Roadmap

STAGE • TIMELINE	ACTIVITIES & MILESTONES	DELIVERABLE
Stage 1: Setup Days 1 – 3	School instance provisioning, custom domain binding (e.g. `portal.yourschool.com`), official crest, and grading rule configuration.	Active Live Portal
Stage 2: Onboarding Days 4 – 7	Bulk spreadsheet migration of existing student registry, class arms, subjects, and teacher credentials. Initial bursary billing schedule setup.	Populated Database
Stage 3: Training Days 8 – 11	Hands-on training for teachers (question banking, score entry), bursar (fee receipts), and administrators (broadsheet generation).	Certified Staff
Stage 4: Go-Live Days 12 – 14	Deployment of local offline node, mock test run, issuance of student login cards, and official announcement to parents.	Full Institutional Launch

Commercial Investment Tiers

We offer three transparent, high-value deployment models tailored to your school's current size and digitalization priority:

PACKAGE TIER	INCLUDED MODULES	DEPLOYMENT ARCHITECTURE	SUPPORT & MAINTENANCE
Tier 1: Examination & Results Starter	CBT Engine Result Processing (RPS) Parent Portal	Cloud Hosted + Offline CBT Runner	Standard Email & WhatsApp Support
Tier 2: Enterprise Campus OS RECOMMENDED	All 7 Modules Included: CBT, RPS, Bursary & Fees, Library, HR Staff Intake, Online Admissions, Parent Portal & Senior Sub-Arms.	Dual-Deployment: On-Premise LAN Node + Dedicated Cloud Server	Priority 24/7 Support: Dedicated Technical Account Manager & On-Site Training
Tier 3: Multi-Campus Fleet	Full Enterprise Modules for Group of Schools / Multiple Branch Campuses + Mothership Fleet Telemetry.	Multi-Node Synchronized Campus Network	Executive SLA & Bi-Weekly On-Premise Health Audits

Authorized for Shemalabs Technologies Ltd:

Engr. Muhammad Kabir Shema

Managing Director / Lead Systems Architect Shemalabs Technologies Ltd (RC: 9618230)

Accepted & Authorized on Behalf of School:

Authorized Signatory & Stamp

Proprietor / Chairman / Principal Date: ________________________

This proposal is valid for 60 calendar days from November 04, 2026. To accept this proposal or schedule an interactive on-site demonstration, contact us at contact@shemalabs.cloud or via WhatsApp at +234 806 321 9265.